Director KYC

DIR-3 KYC – Application for KYC of Directors

DIR-3 KYC (Know Your Customer) is a process mandated by the Ministry of Corporate Affairs (MCA) in India for updating and verifying the details of Directors of a company. It is aimed at maintaining an updated database of active directors and ensuring transparency and accountability in corporate governance.

Who has to file eForm DIR-3 KYC?

  1. Directors with an Approved DIN: Any individual who has been allotted a Director Identification Number (DIN) and whose DIN status is “Approved” must file eForm DIR-3 KYC.
  2. Directors of Companies: Directors of all companies registered in India, including public limited companies, private limited companies, one-person companies, and foreign companies, need to file eForm DIR-3 KYC.
  3. Disqualified Directors: Even if a director’s DIN has been disqualified due to non-compliance with previous filing obligations, they are still required to file eForm DIR-3 KYC to update their details with the MCA.
  4. Directors with Inactive Status: Directors who are not actively associated with any company but have an allotted DIN are also required to file eForm DIR-3 KYC. This ensures that their information is up to date and verified by the MCA.

Things to keep in mind while filing e-Form DIR-3 KYC

  • Director will have to provide their mobile number and email id while filing this e-form. This information will be verified by a One-Time-Password (OTP)
  • Directors will have to use their digital signatures for filing this e-Form
  • Directors will have to ensure that the e-Form is certified by a Chartered Accountant or Cost Accountant or Company Secretary, practicing the profession

Documents required for DIR-3 KYC

 For filing your DIR 3 -KYC form, you’ll need the following documents:

  • Details of Nationality and Citizenship details like gender, and date of birth.
  • Permanent Account Number (PAN).
  • Voters Identity card.
  • Passport (mandatory if a foreign national is holding a DIN).
  • Driving License.
  • Aadhaar card.
  • Personal Mobile and Personal Email Address.
  • Residential address.

Apart from the items mentioned above, please keep the following things ready:

  • Digital signature of Individual filing the form (applicant).
  • Attestation of the documents mentioned above from Practising Professionals such as CA, CS, or Cost Accountants. In the case of Foreign Nationals, documents need to be attested by the prescribed authority.
  • A declaration has to be provided by the applicant duly attested by practising professionals.
  • Consequence of not filing eForm DIR-3 KYC within the specified Due Date

     In case a director who is supposed to file the e-Form does not file it by 30th September on MCA 21 portal, the department will mark the DIN of such director as ‘Deactivated due to Non-filing of DIR-3 KYC’. If the director wishes to re-activate his DIN in future by filing the missed out eForm DIR-3 KYC, he can do so after paying a late fee of Rs 5,000. This fee would be payable on or after 30th September of the year in which the eForm DIR-3 is to be filed. This form needs to be filed annually by the directors.

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