Compliances for Change of Office Outside the City Under the Same ROC:

The compliances for change of registered office of a company outside the local limits of the city or town where it is situated but under the jurisdiction of the same ROC are as follows:

1. Board Resolution: The board of directors should convene a board meeting to pass a resolution approving the change of office address. The resolution should be recorded in the minutes of the meeting.
2. Shareholder Approval: Depending on the provisions in the Articles of Association of the company, shareholder approval may be required through a special resolution passed at a general meeting. If necessary, follow the procedures for obtaining shareholder approval as per the Act.
3. Intimation to RoC: File the necessary forms with the RoC to intimate them about the change of office address. The following forms are typically required:
4. Form INC-22: File Form INC-22 with the RoC within 30 days of the change in office address. This form serves as an intimation to the RoC about the new office address. Supporting documents, such as a utility bill, lease agreement, or ownership proof of the new address, should be attached.
5. Update in Other Records and Documents:
6. Letterheads and Official Documents: Update the company’s letterheads, invoices, business cards, and other official documents to reflect the new office address.
7. Website and Online Presence: Update the company’s website, social media profiles, and online directories to reflect the new office address.
8. Bank and Financial Institutions: Inform banks and financial institutions about the change in office address and provide them with the necessary documentation to update their records.
9. Government Authorities: Notify relevant government authorities, such as the Income Tax Department, Goods and Services Tax (GST) Department, and other regulatory bodies, about the change in office address.

5. Public Notice (if applicable): Check the local regulations to determine if publishing a public notice regarding the change of office address is required. If so, follow the prescribed timelines and procedures for publishing the notice in newspapers.